Financial accounts
Financial accounts (/financial-accounts) represent the bank and cash accounts of the workspace's companies. Each account's balance is calculated from the transactions recorded against it.
Two operations live inside the account, and are documented separately:
Bank statements
Import OFX and QIF into the financial account — deduplication, history and undo.
Transfers
Move money between accounts of the workspace — two mirrored transactions.
Account types
Checking · Savings · Cash · Investment · Credit
The type you pick changes the form: Cash has no bank details — the whole section disappears, and anything already filled in is cleared.
Fields
Essentials
| Field | Required | Notes |
|---|---|---|
| Name | Yes | E.g.: "Main checking account" |
| Type | Yes | — |
| Initial balance | Yes | On creation only |
| Company | No | Linking one lets you filter by company |
Bank — does not appear on Cash accounts
| Field | Required |
|---|---|
| Bank | Yes |
| Branch | Yes |
| Digit (of the branch) | No |
| Account number | Yes |
| Digit (of the account) | No |
Manager
Manager name and Manager phone, both optional.
Status
A single option: Disable reconciliation, for accounts that shouldn't take part in reconciliation (a manual petty cash box, say).
Watch which fields are required — it's usually read backwards: the Company is optional — an account can exist with no company. The Bank, on the other hand, is required on Checking, Savings, Investment and Credit, along with the branch and the account number. Only on Cash do they not exist at all.
Balance
The Initial balance is entered on creation only. After that the field leaves the form, which then shows the hint "Balance is updated automatically by transactions."
To correct the balance of an account that already exists, use Adjust balance — click the balance figure on the account detail. You enter the real balance and the date, and the system creates one adjustment transaction that brings the account up to the figure you gave.
An adjustment can't be edited afterwards — only deleted. To fix a wrong adjustment, record a new one.
Listing
Columns: Name (with the bank on the line below), Type, Company (only in "Consolidated" mode), Branch, Account, Transactions and Balance. The arrow at the end takes you to the account's transactions.
Filters: search by name, tabs by type (All · Checking · Savings · Cash · Investment · Credit) and the Status filter (Active / Archived).
The header has New account and New transfer.
Archiving
An archived account stays in the listing, with the Archived badge. The Status filter starts out with nothing selected — meaning you see active and archived together until you choose.
Archiving and unarchiving are row-menu actions (Archive / Unarchive), not a form field. The menu also carries Edit and Delete.
Account detail
Besides the transactions, the detail brings three actions: Statements, Import and Report. They appear once the account has transactions.
Statements and Import require a specific company selected in the header — under "Consolidated" the panel just tells you so.
Banking Gateway integration
Checking and savings accounts can be synced with the Banking Gateway, which enables statement sync and payment dispatch. Cash, Investment and Credit accounts aren't supported and stay out.
The link isn't an action of the account. There is no field and no button here to connect it. What creates the link is the Sync bank accounts button on the integration screen — see Banking Gateway. An account that is already synced shows a badge in the listing, with the note "Synced with Kobana (two-way)".